This “Privacy Policy” describes the privacy practices of Openspace.io, LTD and our
subsidiaries and affiliates (collectively, “Openspace,” “we,” “us” or “our”) in
connection with the https://www.openspace.is/ website (the “Site”), the
Openspace application (the “App”), and any other website or mobile application
that we own or control and which posts or links to this Privacy Policy (collectively,
the “Services” ), and the rights and choices available to individuals with respect to
their information.
Personal Information We Collect
Information you provide to us. Personal information about you provide to us
through the Service or otherwise includes:
Business and personal contact information, such as your first and last name,
email and mailing addresses, phone number, professional title and company
name.
Content you choose to upload to the Services, such as text, images, audio, and
video, along with the metadata associated with the files you upload.
Registration information, such as information that may be related to the
openspace software subscription.
Feedback or correspondence, such as information you provide when you
contact us with questions, feedback, or otherwise correspond with us online.
Usage information, such as information about how you use the Services and
interact with us, including information associated with any content you upload
to the websites or otherwise submit to us, and information you provide when
you use any interactive features of the Services
Marketing information, such as information such your preferences for receiving
communications about our publications, and details about how you engage with
our communications.
Other information that we may collect which is not specifically listed here, but
which we will use in accordance with this Privacy Policy or as otherwise
disclosed at the time of collection.
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Information we obtain from social media platforms
We may maintain pages for openspace on social media platforms, such as
Facebook, LinkedIn, Twitter, Google, YouTube, Instagram, and other third party
platforms. When you visit or interact with our pages on those platforms, the
platform provider’s privacy policy will apply to your interactions and their
collection, use and processing of your personal information. You or the platforms
may provide us with information through the platform, and we will treat such
information in accordance with this Privacy Policy.
Information we obtain from other third parties
We may receive personal information about you from third-party sources. For
example, a business partner may share your contact information with us if you have
expressed interest in learning specifically about our products or services, or the
types of products or services we offer. We may obtain your personal information
from other third parties, such as marketing partners and any publicly available
sources.
Cookies and Other Information Collected by Automated Means
We, our service providers, and our business partners may automatically log
information about you, your computer or mobile device, and activity occurring on or
through the Services. The information that may be collected automatically includes
your computer or mobile device operating system type and version number,
manufacturer and model, device identifier (such as the Google Advertising ID or
Apple ID for Advertising), browser type, screen resolution, IP address, the website
you visited before browsing to our website, general location information such as
city, state or geographic area; and information about your use of and actions on the
Services, such as pages or screens you viewed, how long you spent on a page or
screen, navigation paths between pages or screens, information about your activity
on a page or screen, access times, and length of access. Our service providers and
business partners may collect this type of information over time and across third-
party websites and mobile applications. On our webpages, this information is
collected using cookies, browser web storage (also known as locally stored objects,
or “LSOs”), web beacons, and similar technologies, and our emails may also
contain web beacons. In our App, we may collect this information directly or
through our use of third-party software development kits (“SDKs”). SDKs may
enable third parties to collect information directly from our App. See our Cookie
Policy for more information.
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How We Use Your Personal Information
We use your personal information for the following purposes and as otherwise
described in this Privacy Policy or at the time of collection: To operate the Services.
We use your personal information to:
provide, operate and improve the Services;
provide information about our products;
establish and maintain your user profile on the Services;
communicate with you about the Services, including by sending you
announcements, updates, security alerts, and support and administrative
messages;
communicate with you about events or contests in which you participate;
understand your needs and interests, and personalize your experience with the
Services and our communications;
provide support and maintenance for the Services; and
• respond to your requests, questions and feedback.
For research and development.
We analyze use of the Services to analyze and improve the Service and to develop
new products and services, including by studying user demographics and use of the
Services.
To send you marketing and promotional communications.
We may send you openspace-related marketing communications as permitted by
law. You will have the ability to opt-out of our marketing and promotional
communications as described in the Opt out of marketing section below.
To manage our recruiting and process employment applications.
We use personal information, such as information submitted to us in a job
application, to facilitate our recruitment activities and process employment
applications, such as by evaluating a job candidate for an employment activity, and
monitoring recruitment statistics.
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To comply with law.
We use your personal information as we believe necessary or appropriate to comply
with applicable laws, lawful requests, and legal process, such as to respond to
subpoenas or requests from government authorities.
For compliance, fraud prevention, and safety.
We may use your personal information and disclose it to law enforcement,
government authorities, and private parties as we believe necessary or appropriate
to:
protect our, your or others’ rights, privacy, safety or property (including by
making and defending legal claims)
enforce the terms and conditions that govern the Service
• protect, investigate and deter against fraudulent, harmful, unauthorized,
unethical or illegal activity;
With your consent.
In some cases we may specifically ask for your consent to collect, use or share your
personal information, such as when required by law.
To create anonymous, aggregated or de-identified data.
We may create anonymous, aggregated or de-identified data from your personal
information and other individuals whose personal information we collect. We make
personal information into anonymous, aggregated or de-identified data by
removing information that makes the data personally identifiable to you. We may
use this anonymous, aggregated or de-identified data and share it with third parties
for our lawful business purposes, including to analyze and improve the Services and
promote our business.
How We Share Your Personal Information
We do not share your personal information with third parties without your consent,
except in the following circumstances or as described in this Privacy Policy:
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Affiliates.
We may share your personal information with our corporate parent, subsidiaries,
and affiliates, for purposes consistent with this Privacy Policy.
Service providers.
We may share your personal information with third party companies and individuals
that provide services on our behalf or help us operate the Services. These third
parties may use your personal information only as directed or authorized by us and
in a manner consistent with this Privacy Policy, and are prohibited from using or
disclosing your information for any other purpose.
GDPR
In this section, we describe the rights and choices available to all users. All
openspace users located within the European Union can find additional information
about their rights below.
Access or Update Your Information.
If you have registered for an account with us, you may review and update certain
personal information in your account profile by logging into the account.
Opt out of marketing communications.
You may opt out of marketing-related emails by following the opt-out or
unsubscribe instructions at the bottom of the email. You may continue to receive
service-related and other non-marketing emails.
Cookies & Browser Web Storage.
We may allow service providers and other third parties to use cookies and similar
technologies to track your browsing activity over time and across the Service and
third party websites. For more details, see our Cookie Policy.
Do Not Track.
Some Internet browsers may be configured to send “Do Not Track” signals to the
online services that you visit. We currently do not respond to “Do Not Track” or
similar signals. To find out more about “Do Not Track,” please visit
http://www.allaboutdnt.com.
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Choosing not to share your personal information.
Where we are required by law to collect your personal information, or where we
need your personal information in order to provide the Services to you, if you do not
provide this information when requested (or you later ask to delete it), we may not
be able to provide you with our services. We will tell you what information you must
provide to receive the Services by designating it as required at the time of collection
or through other appropriate means.
Other Sites, Mobile Applications and Services
The Services may contain links to other websites, mobile applications, and other
online services operated by third parties. These links are not an endorsement of, or
representation that we are affiliated with, any third party. In addition, our content
may be included on web pages or in mobile applications or online services that are
not associated with us. We do not control third party websites, mobile applications
or online services, and we are not responsible for their actions. Other websites and
services follow different rules regarding the collection, use and sharing of your
personal information. We encourage you to read the privacy policies of the other
websites and mobile applications and online services you use.
Security Practices
The security of your personal information is important to us. We employ a number
of organizational, technical and physical safeguards designed to protect the
personal information we collect. However, security risk is inherent in all internet
and information technologies and we cannot guarantee the security of your
personal information.
International Data Transfers
We are headquartered in the United Kingdom and have service providers in other
countries, and your personal information may be transferred to the United Kingdom
or other locations outside of your state, province, or country where privacy laws
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may not be as protective as those in your state, province, or country. European
Union users should read the important information provided below about transfer
of personal information outside of the European Union.
Children
The Services are not directed to, and we do not knowingly collect personal
information from, anyone under the age of 18. If a parent or guardian becomes
aware that his or her child has provided us with information without their consent,
he or she should contact us. We will delete such information from our files as soon
as reasonably practicable.
Changes to this Privacy Policy
We reserve the right to modify this Privacy Policy at any time. If we make material
changes to this Privacy Policy, we will notify you by updating the date of this Privacy
Policy and posting it on the Service. We may also provide notification of changes in
another way that we believe is reasonably likely to reach you, such as via e-mail (if
you have an account where we have your contact information) or another manner
through the Services.
Any modifications to this Privacy Policy will be effective upon our posting the new
terms and/or upon implementation of the new changes on the Services (or as
otherwise indicated at the time of posting). In all cases, your continued use of the
Services after the posting of any modified Privacy Policy indicates your acceptance
of the terms of the modified Privacy Policy.
Notice to European Users
The information provided in this “Notice to European Users” section applies only to
individuals in Europe.
Personal information.
References to “personal information” in this Privacy Policy are equivalent to
“personal information” governed by European data protection legislation.
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Controller.
Openspace.io LTD is the controller of your personal information covered by this
Privacy Policy for purposes of European data protection legislation.
Legal bases for processing.
We use your personal information only as permitted by law. Our legal bases for
processing the personal information described in this Privacy Policy are described
above.
Use for new purposes.
We may use your personal information for reasons not described in this Privacy
Policy where permitted by law and the reason is compatible with the purpose for
which we collected it. If we need to use your personal information for an unrelated
purpose, we will notify you and explain the applicable legal basis.
Sensitive personal information.
We ask that you not provide us with any sensitive personal information (e.g.,
information related to racial or ethnic origin, political opinions, religion or other
beliefs, health, biometrics or genetic characteristics, criminal background or trade
union membership) on or through the Services, or otherwise to us.
Retention
We retain personal information for as long as necessary to fulfill the purposes for
which we collected it, including for the purposes of satisfying any legal, accounting,
or reporting requirements, to establish or defend legal claims, or for fraud
prevention purposes.
To determine the appropriate retention period for personal information, we
consider the amount, nature, and sensitivity of the personal information, the
potential risk of harm from unauthorized use or disclosure of your personal
information, the purposes for which we process your personal information and
whether we can achieve those purposes through other means, and the applicable
legal requirements.
When we no longer require the personal information we have otherwise collected
about you, we will dissociate such information from the information attached to
your content. In some circumstances we may anonymize your personal information
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(so that it can no longer be associated with you), in which case we may use this
information indefinitely without further notice to you.
Your Rights European data protection laws give you certain rights regarding your
personal information. If you are located within the European Union, you may ask us
to take the following actions in relation to your personal information that we hold:
Access. Provide you with information about our processing of your personal
information and give you access to your personal information.
Correct. Update or correct inaccuracies in your personal information.
Delete. Delete your personal information.
Transfer. Transfer a machine-readable copy of your personal information to you
or a third party of your choice.
Restrict. Restrict the processing of your personal information.
Object. Object to our reliance on our legitimate interests as the basis of our
processing of your personal information that impacts your rights.
You may submit these requests directly on the service. We may request specific
information from you to help us confirm your identity and process your request.
Applicable law may require or permit us to decline your request. If we decline your
request, we will tell you why, subject to legal restrictions. If you would like to
submit a complaint about our use of your personal information or our response to
your requests regarding your personal information, you may contact us or submit a
complaint to the data protection regulator in your jurisdiction.
Cross-Border Data Transfer
If we transfer your personal information out of Europe to a country not deemed by
the European Commission to provide an adequate level of personal information
protection, the transfer will be performed:
Pursuant to the recipient’s compliance with standard contractual clauses, EU-
US Privacy Shield (or Swiss-US Privacy Shield, as applicable), or Binding
Corporate Rules
Pursuant to the consent of the individual to whom the personal information
pertains
• As otherwise permitted by applicable European requirements.
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You may contact us if you want further information on the specific mechanism used
by us when transferring your personal information out of Europe.
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